Pakistan's most powerful School Management System. Automate bank challans, recover overdue fees via WhatsApp, secure your campus with CNIC visitor logs, and manage your entire institution from one intuitive dashboard.
Fee Recovery Rate
Hours Saved Weekly per Campus
Bank Transfer, mobile Payments
Financial Freedom & Automated Fee Recovery
Stop acting as a debt collector and start running your school. SchoolPilot automates the entire fee lifecycle, from generating bank-ready challans to sending polite WhatsApp reminders to defaulters. Recover outstanding dues faster, accept digital payments via JazzCash and EasyPaisa, and give your accounts office the tools to close the month without the Excel headaches.
3-Copy Bank Challans
Smart Automated Payroll
Defaulter Intelligence
1-Click WhatsApp Reminders
Fintech Integrations
Ironclad Campus Security & Verification
Parents ask one question before enrolling: "Is my child safe?" Answer it with confidence. SchoolPilot replaces vulnerable paper registers with a digital, CNIC-verified security perimeter. From the front gate to the classroom, track every visitor, issue digital gate passes for early departures, and ensure only authorized personnel can access your campus. Protect your students, satisfy parental concerns, and eliminate administrative liability.
CR80 Smart ID Cards
Digital Visitor Check-In
Instant Digital Gate Passes
Conflict-Free Timetables & Live Virtual Classrooms
Creating a school timetable shouldn't take a week of frustration. SchoolPilot's intelligent builder eliminates teacher and room clashes automatically, manages last-minute substitutions in seconds, and publishes datesheets with a single click. And when the school day moves online, our built-in virtual classroom ensures learning never stops no third-party Zoom links, no technical headaches, just seamless, HD teaching from your own dashboard.
Exams & Report Cards
Intelligent Timetable Builder
Built-In Virtual Classroom
Omnichannel Communication
Stop printing circulars that end up crumpled at the bottom of a school bag. SchoolPilot connects you directly to parents on the apps they actually use WhatsApp, SMS, and in-app push notifications—from a single dashboard. Send PTM invitations, holiday notices, exam results, or urgent fee reminders to thousands of parents in one click. With our "Primary Contact Only" feature, you save valuable SMS and WhatsApp credits while ensuring no parent ever says, "I didn't get the message.
Save SMS Credits
WhatsApp, SMS & App Notifications
Targeted Broadcasts
Operations & School Shop
Running a school is about more than just classrooms it's about managing buses, uniforms, books, and facilities without losing money or your mind. SchoolPilot brings every operational aspect of your campus into one dashboard. Stop inventory leakage in your school shop, track bus routes and driver profiles, manage library books, and monitor hostel allocations. Everything your admin team needs to run a tight, profitable, and organized ship.
Transport & Hostel (Growth/Enterprise)
Inventory & POS (Growth Tier+)
SchoolPilot isn't just attendance software. It is a complete, end-to-end School ERP designed to handle every single operation of your campus—from the Principal's office to the security gate, and from the classroom to the school shop.
Core Setup & Administration
Academic Sessions: Setup and manage multiple academic years.
Class & Section Setup: Create and organize classes and sections.
Subject Setup: Define subjects and map them to classes.
User Control: Granular role permissions for Admin, Teachers, and Staff.
Localization: English and Urdu interface toggle.
Multi-Branch Billing: Per-campus licensing (Enterprise handles multi-branch from one dashboard).
Communication & Alerts
Omnichannel Messaging: Send messages via SMS, WhatsApp, Email, and In-App Push notifications.
Bulk Messaging (Campaigns): Send notices to all parents, specific classes, all staff, or custom number lists.
Dynamic Templates: Use placeholders like
{Name},{Class}, and{Date}for personalized messages.Prepaid WhatsApp Wallet: Deposit funds and get micro-deductions per automated WhatsApp message sent via the official API.
Primary Contact Only: Save SMS/WhatsApp credits by ensuring only one message is sent per family.
Automated Parent Alerts: Trigger automated notifications for student absence (Standard Tier).
Notice Board: Digital noticeboard for internal updates.
Website CMS & Enquiries: Manage the public website, news, photo galleries, and capture online admission enquiries directly into the dashboard.
Billboard & TV Screens: Kiosk mode to broadcast school news, top performers, and notices on campus TVs (Growth Tier).
Operations & Security (Front Desk)
Daily Attendance Grid: Fast, grid-based daily student attendance marking.
Advanced Gate Attendance: Integration with QR code ID cards or biometric devices (Standard Tier).
Visitor Management: Digital check-in with CNIC capture, photo, vehicle number, and purpose of visit.
Gate Passes: Generate digital gate passes for students leaving early.
Call Logs & Complaints: Log phone inquiries and track open complaints (e.g., maintenance issues).
Postal & Courier: Log incoming and outgoing mail.
Reporting & Analytics
Principal’s Dashboard: Bird’s-eye view of fees collected, outstanding amounts, attendance, and upcoming exams.
Basic Reporting (Essential): Enrollment summaries, daily collection, and attendance statistics.
Fee Reports: Track daily collections, billed vs. collected, head-wise collection, and class-wise outstanding.
Centralized HO Dashboard: Unified analytics across all branches for attendance, financial collections, and staff distribution (Enterprise Tier).
Student Information System
Comprehensive Profiles: Complete student records with blood group, B-Form/CNIC, and personal details.
Guardian Information: Primary contact details, occupation, and CNIC tracking.
Document Records: Store scans of B-Forms and other necessary documents.
Admissions Management: Manual inquiry entry, online admission forms, and student registration.
Inter-Campus Transfers: Seamless transfer of academic and financial records (Enterprise Tier).
Professional ID Cards: Generate and print 8 CR80 cards per A4 sheet with photos, QR codes, and emergency contacts.
Certificates: Generate student certificates.
Academics & Examinations
Timetable Builder: Intelligent scheduling with zero teacher/room clashes, auto-teacher allocation, and copy-paste layouts.
Substitutions Management: Instantly assign substitute teachers when staff are absent.
Master Academic Calendar: Manage all school events, holidays, and exams in one place.
Exam Management: Plan exams, publish datesheets, and configure grading scales.
Marks Entry & Report Cards: Enter marks, calculate positions, and generate print-ready report cards with teacher remarks.
Advanced Academic Reports: Multi-term performance trends and risk indicators for failing students (Growth Tier).
Homework & Diary: Digital homework assignments and daily classroom diaries for parents.
Live Online Classes: Native browser-based classroom with whiteboard, screen sharing, and live audio/video (Standard Tier).
Live Class Video Recording: Record classes with dedicated cloud processing for students to re-watch (Growth Tier / Add-on).
Transport, Hostel & Library
Transport Management: Define bus routes, stops, vehicle tracking, driver profiles, and student seat mapping (Growth Tier).
Library Management: Catalog books, use barcode scanning, manage issue/return cycles, calculate fines, and upload digital books (Growth Tier).
Hostel Management: Room allocation, bed assignments, and mess management (Enterprise Tier).
Infrastructure & Storage
Cloud-Based Access: Access from anywhere.
Tiered Storage: 2 GB (Kickstart) up to 40 GB (Growth) and Custom (Enterprise).
Storage Expansion Pack: Add 20 GB for Rs. 2,000/month for heavy media files.
Video Recording Vault: Dedicated 50 GB storage for video lectures (Rs. 5,000/month add-on).
Data Security & Ownership: The school retains full ownership; data can be exported upon request.
Finance, Fees & Accounting
Fee Heads & Structure: Define fee categories (Tuition, Transport, Exam, etc.) and assign amounts per class.
Automated Invoicing: Generate monthly invoices and track Paid, Unpaid, Partial, and Overdue statuses.
Bank-Ready Challans: Generate 3-copy (Bank, School, Student) challans with barcodes and QR codes compatible with Pakistani banks.
Defaulter Dashboard: Track total outstanding amounts, oldest dues, and highest balances.
One-Click Reminders: Send bulk SMS/WhatsApp reminders to all defaulters instantly.
Late Fee Automation: Automatically apply late fees to overdue invoices (with manual override at the counter).
Counter Receipts: Print instant receipts when fees are collected at the front desk.
Fintech Integrations: Direct online fee collection via JazzCash, EasyPaisa, and 1Link (Standard Tier).
Bank Slip Verification: Digitally verify bank transfer slips against invoices.
Double-Entry Accounting: Full chart of accounts, journals, ledgers, expense vouchers, and balance sheets (Standard Tier).
FBR-Compliant Invoicing: Audit-ready exports and custom financial compliance (Enterprise Tier).
Fixed Asset Tracking: Track campus-wide asset valuation, location tags, and depreciation schedules (Enterprise Tier).
HR & Staff Management
Staff Directory: Manage employee data, contracts, and records.
Daily Attendance: Track staff attendance manually or via biometric/QR integration.
Leave Management: Staff can apply for leave; admins can approve/reject with one click.
HR & Payroll: Define salary structures, allowances, and deductions. Generate monthly payslips (Standard Tier).
My HR: Self-service portal for staff to view their own records.
Inventory & School Shop (POS)
Inventory Management: Track stock levels for books, uniforms, and stationery with low-stock alerts.
Point of Sale (POS): Act as a cashier to sell items directly to parents or students (Growth Tier).
Barcode Scanning: Speed up checkout during peak admission or uniform seasons.
Sales & Daily Totals: Track daily revenue, accept Cash/Card/Wallet payments, and print receipts.
All packages are billed per campus. One-time onboarding fees apply for database setup, legacy data migration, and full staff training.
Onboarding: Rs. 5,000 (One-time)
Onboarding: Rs. 12,000 (One-time)
Popular
Onboarding: Rs. 20,000 (One-time)
Onboarding: Rs. 30,000 (One-time)
Get Custom Quote for Enterprise
Multi-Branch Head Office Dashboard • Inter-Campus Student Transfers • Student Hostel Management • Fixed Asset Management Register • FBR-Compliant Automated Invoicing • Dedicated 24/7 Account ManagerPay only for the resources your campus actually uses. Complete transparency with zero unexpected overhead.
Clear terms, transparent policies, and everything you need to know before onboarding your campus.
The one-time onboarding fee is non-refundable. It covers dedicated engineering: database configuration, legacy data cleaning & migration, website setup, and hands-on staff training to ensure your team is equipped from Day 1.
Monthly subscriptions are invoiced in advance on the 1st of each calendar month. System access remains active with a grace period through the 10th of each month.
If your active student count surpasses the package limit, the account automatically adjusts to the higher tier in the subsequent billing cycle. You can also upgrade manually anytime.
Yes! Essential Tier and above include a free CMS school website hosted on a subdomain (yourschool.saytrix.com). You can also configure your custom domain (.edu.pk, .com) easily.
Subscription rates cover software licensing only. Official WhatsApp Business API costs and telecom SMS rates are billed strictly on pay-as-you-go consumption via your prepaid wallet.
Your institution retains 100% legal ownership of all pupil, staff, and financial records. Full system backups can be exported in standardized formats whenever requested.
